E-Invoices with Your Logo — XRechnung, Peppol and Factur-X as a Branded PDF

An XRechnung or Peppol e-invoice is XML, and XML has no place for a logo. The PDF your customers actually read does. aiDoks prints your logo, company name, website and a footer line on the PDF of every invoice you create, in a Modern or a Classic design — while the XML stays exactly as the standard requires.

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  • Files are not stored
  • Hosted in the EU
  • No model training on your data

Two designs, your brand on both

The same invoice, the same data. Pick the look in the preview — switching is instant and both designs are free on every plan.

Invoice PDF in the Modern design with the Lumen & Oak Studio logo and company name
ModernNumber and amount due up front, one accent colour, hairline tables.
Invoice PDF in the Classic design with the Lumen & Oak Studio logo and company name
ClassicBlack and white, ruled tables, a double rule above the amount due.

Sample invoice from a fictional company, rendered by aiDoks exactly as your customers would receive it.

How to put your logo on your e-invoices

1

Add your branding once

In your profile, under PDF Branding, upload your logo (PNG or JPEG) and add your company name, a footer line — bank details or a thank-you — and your website.

2

Create or preview the invoice

Fill in the invoice form or import a PDF. The preview shows your branding in the design you chose; one switch turns it off for a single invoice.

3

Send it

Download the e-invoice XML for your customer's system, the branded PDF to go with it — or a Factur-X / ZUGFeRD file, which is both in one: your branded page with the XML embedded.

What goes on the PDF

Your logo

Top left, where a letterhead goes. PNG or JPEG up to 1 MB; a transparent background looks best. It is scaled to fit, so a large file prints sharp without growing the PDF.

Company name

Set beside the logo — or on its own as a text letterhead if you have no logo yet. Leave it empty to show the logo alone.

Footer line

Up to 500 characters at the bottom of the invoice, line breaks kept: payment details, a registration note or simply "Thank you for your business".

Website

Printed in the footer, so a customer who files the PDF can always find you.

The XML is the invoice — the PDF is how people read it

A structured e-invoice under EN 16931 — XRechnung, Peppol BIS, Facturae, e-arve — is pure data: seller, buyer, lines, VAT, totals. It has no layout and no field for a logo, because it is written for accounting software, not for people. Your customer's system reads the XML; their staff, your accountant and you read a rendering of it. That rendering is where your brand belongs.

Does a logo affect validation or legal validity?

No. Branding changes only the visible page. The XML aiDoks produces is identical with or without your logo, so it validates exactly the same against EN 16931, Peppol, XRechnung or Factur-X rules.

Factur-X and ZUGFeRD: the branded page is the invoice

A Factur-X or ZUGFeRD invoice is a PDF/A-3 that carries the XML inside it. The page your customer opens is your branded PDF, and their software reads the embedded XML — one file, both audiences. That is the format French and German businesses exchange most.

Invoices you receive stay as they were

The E-Invoice Viewer renders invoices from your suppliers too. There your branding is off unless you turn it on for a file — your logo on someone else's invoice would misrepresent who issued it.

Designs are free. Your brand is Pro.

Everyone can choose Modern or Classic. Branding comes with Pro at €4.85 a month, together with unlimited e-invoices and PDFs without the "Made with aiDoks.eu" note.

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Branded e-invoice PDFs: FAQ

Can an XRechnung or Peppol e-invoice contain a logo?

No. An EN 16931 e-invoice such as XRechnung or Peppol BIS is structured data, with no layout and no field for a logo. The logo belongs on the PDF that people read — the PDF preview, and the Factur-X / ZUGFeRD file aiDoks creates for you.

Does adding my logo affect validation?

No. Branding changes only the visible page. The XML is identical with or without your logo, so it validates exactly the same — including the XML embedded in a Factur-X / ZUGFeRD PDF.

Which plan includes branding?

Pro (€4.85 a month) and Enterprise. Both invoice designs, Modern and Classic, are free on every plan. PDFs on the free plan carry a small "Made with aiDoks.eu" note; Pro removes it.

What logo file can I upload?

A PNG or JPEG up to 1 MB. A transparent background looks best. aiDoks scales the logo to fit the header, so a high-resolution file prints sharp without making your PDFs larger.

Will my logo appear on invoices I receive?

Only if you ask for it. In the E-Invoice Viewer branding is off by default and is never remembered, because your logo on a supplier's invoice would misrepresent who issued it.

Can I switch between the Modern and Classic design?

Yes. The preview has both designs ready, so switching is instant and does not use another preview from your allowance. The PDF you then generate or download uses the design you picked.

Related tools

Free e-invoice generator

Create a compliant e-invoice from a simple form.

PDF to Factur-X

Turn an invoice PDF into a hybrid Factur-X / ZUGFeRD file.

E-invoice viewer

Open any XML e-invoice as a readable PDF.

Send e-invoices that look like your company

Create the invoice for free, see it in both designs, and add your logo with Pro.

Create an invoice See pricing